Vacancies at The Christian Social Services Commission October 2017
Job Description
CHRISTIAN SOCIAL SERVICES COMMISSION (CSSC)
EMPLOYMENT OPPORTUNITIES
BACKGROUND INFORMATION
Christian Social Services Commission (CSSC) is an ecumenical body established in 1992 by Tanzania Episcopal Conference (TEC) and Christian Council of Tanzania (CCT) to facilitate the provision of social services in Tanzania. CSSC supports Church institutions to deliver quality social services to all the people regardless of colour, race and faith; and also promotes expansion of health, education and other social services all over Tanzania.
CSSC is collaborating with Action Medeor (a German medical aid NGO), CSSC and the Pharmacy Council of Tanzania in the recently approved “Multi-Actor Partnership” (MAP) project. MAP is a 3-year project funded by the German Government (BMZ) and the pharmaceutical industry, and is expected to be launched in November 2017. The project aims to sustainably improve the training of pharmaceutical cadres in Tanzania, through a multi-stakeholder partnership involving the government, civil society, the private sector and academia partners. Main interventions include:
The establishment of a sustainable and effective multi-actor partnership.
The institutionalization of a new national curriculum for training of lower- to medium pharmaceutical cadres (dispensers, pharmaceutical assistants and pharmaceutical technicians) at all relevant training institutions in Tanzania (including use of the new modular curriculum; development of facilitator and assessment guides; training of tutors / trainers (technical and didactical)).
Renovation of facilities of select training institutions (laboratory and library facilities, including equipment).
Applications are sought from highly qualified, well experienced and motivated persons for the following positions to join Christian Social Services Commission. The work station for all the positions will be based in DAR ES SALAAM, Tanzania.
Project Manager (Lead)
Job Summary
The Project Manager will be overall responsible for the MAP project – to ensure that the project is effectively implemented and attains the desired results (goals and objectives). The PM will initiate, strengthen and coordinate the multi-actor partnership – as instrument to spearhead joint-commitment to- and sustainability of the project.
Key Responsibilities
Represent and lead the MAP Project in Tanzania
Collect, review and document policy information, and provide policy advice
(in collaboration with other stakeholders) Formulate strategies to improve pharmaceutical education and support member church health facilities to strengthen their capacities and address issues or challenges related to pharmaceuticals
Recommend policy guidelines and regulations that can facilitate improvement of pharmaceutical services by Church health facilities
Maintain active communication, promote and enhance networking and partnerships with local stakeholders (Pharmaceutical Council, NACTE, pharmaceutical schools and universities) in Tanzania and with international partner (particularly action medeor)
Establish and maintain good relationships with government officials
Create, maintain and share regular comprehensive project documentation
Spearhead project planning & budgeting
Participate in meetings and activities of the Health Department;
Develop a project monitoring & evaluation system to track/steer project performance and the prudent use of project funds
Ensure timely preparations and submission of reports, reviews and audits
Use appropriate verification techniques to manage changes in project scope, schedule and costs
Supervise and monitor project implementation through scheduled visits to health facilities and/or health training institutions; provide onsite mentorship/coaching where applicable; document best practices and challenges and share feedback on findings.
Carry out any other task that might be required to achieve project objectives
Competencies / skills
Ability to work independently whilst maintaining effective communication with representatives from Action Medeor and local stakeholders in Tanzania.
Strong analytical mind-set, able to deconstruct large and complex health issues into clear and actionable strategies and initiatives.
Excellent people skills, with the ability to develop and maintain good relationships with high level government officials as well as with other key stakeholders.
Excellent skills in planning, M&E, budgeting and financial administration.
Solid organizational skills including attention to detail and multi-tasking.
Excellent written and verbal communication skills in the English language.
Strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook software applications.
Conversant with health training matters will be an added advantage
Experiences
Qualified candidates should have:
A minimum of 5 years’ experience in project management, with proven experience in leadership, negotiation and representative tasks;
good understanding of Tanzania’s Health Systems; and
working experience in international projects
Qualifications
A Master’s degree in a relevant field (Business, Project management, Public heath etc.). Technical knowledge in the pharmaceutical field is advantageous but not mandatory.
Project Officer (technical)
Job Summary
The project officer is responsible for coordinating the MAP project technical related activities and ensures that they are timely and effectively delivered within the scope and budget of the project. The project officer will be responsible for capacity building, reviewing and editing pharmaceutical educational material related to the project and compiling technical reports.
Key Responsibilities
Coordinate capacity building /training activities and training needs assessment.
Organize and coordinate workshops, trainings and excursions for pharmaceutical personnel
Promote utilization of continuing education in church based health facilities
Manage a scholarship scheme for pharmaceutical students
Review and Edit relevant pharmaceutical educational materials.
Support the project manager (lead) in maintaining active communications
Support the project manager (Lead) to monitor policy compliance, quality and system trends
Contribute to identification of areas for project improvement and provide the necessary technical support to project work
Establish and maintain good relationships with all stakeholders (e.g. pharmaceutical schools, pharmaceutical experts)
Facilitate the renovation and/or infrastructure works of a pharmaceutical laboratory (tender, contracts etc.)
Assist the procurement of laboratory equipment
Participate to prepare tenders and support financial accounting and bookkeeping related to the project
Assist project manager (lead) for preparation of reports, reviews and audits
Carry out any other task that might be assigned by the immediate supervisor and or required to achieve project objectives
Competencies/skills
Maintaining an effective communication with representatives from Action Medeor and local stakeholders in Tanzania.
Solid organizational skills including attention to detail and multi-tasking skills.
Sound written and verbal communication skills in the English language.
Candidate must have a very strong working knowledge of Microsoft Word, Excel, PowerPoint and Outlook software applications.
Technical writing skills.
Working Conditions
Ability to travel within rural Tanzania approximately 50 – 60% of the time.
25% will be spent performing other duties including field report writing, or other assignments from the supervisor.
Experience
The project officer should have experience in the preparation and editing of educational material and good knowledge of the health care sector in Tanzania (public and private).
Experience with the coordination and facilitation of (inter-) national workshops and training desirable.
Experience in the preparation and editing of materials.
Qualifications
A University degree in a relevant field (pharmacy, project management, public health, etc.). Technical knowledge in the pharmaceutical field is important. Master’s degree will be an added advantage.
Finance Officer
Job Summary
The Finance officer is responsible for ensuring the MAP project resources are properly managed, prepares and examines financial records of the project. Ensure that all the records are accurate. An officer performs an overview of the financial operations of a project in order to help it run efficiently.
Key Responsibilities
Preparing Cheque Payment Voucher (CPV), Journal Voucher (JV) for the MAP project.
Ensuring all documents are entered into Navision System, and are appropriately stamped to avoid re-use.
Validation on entries to be posted and posted entries into the Navision system.
Checking the coding of transactions to ensure correctness of allocation to projects and funding before entry into Navision Systems.
Ensuring all cash disbursement and general journals are verified and stamped to avoid re-use and eventually filling,
Carrying out proper filling of all payments documents and liquidation files.
Prepare staff advances in compliance with project policy and ensure correctness of Bank details before funds are transferred and make follow up.
Receipt of cash from employees as relates to un-used travel advances.
Processing of staff travel liquidation and advances vouchers.
Establishing a proper system for safe custody and retrieval of documents needed for reference purposes.
Development and maintenance of Finance archiving system in line with the organizations file policy retention policy.
Preparing Bank Reconciliation statement on monthly basis.
Processing liquidation on some of staff advances.
Maintaining staff advances sheet and making sure no advance is issued to staff who have not liquidated.
Maintenances of receivables on all staffs as per project guidelines.
Maintaining Manual Cash Book both Foreign Currency and Tanzania shilling, and unsure all cheques collected are signed by recipients.
Making sure all deductions are made consultancies made (withholding taxes).
Making sure funds for the project are used exclusive for the project objective, and MAP fund are borrowed and used by other projects.
Preparation and Maintaining Budgetary Comparison report, and making sure payments are not process which will led to adverse variance, and hence prior approve is requested prior to commitment.
Making sure that Invoice/Receipt contains minimum information mentioned in Guidelines.
Maintaining asset register for MAP project, including recording, update of register and follow up on use of project assets.
Perform other duties as may be assigned by supervisor.
Competencies
Experience in auditing, accounting/finance
Ability to prepare and administer budgets, manage finance sector
Analytical/Communication/inter-personal skills
Ability to work with computers
Experience
Qualified candidates should have a minimum of 3 years’ experience in accounting and finance.
Qualifications
A University degree in Finance/Accounting/Business Administration/other related fields with excellent communication skills.
ADDITIONAL INFORMATION
Anticipated starting date: 20th November 2017
Type of position: Full-time
Contract: Annual, renewable for up to 3 years
HOW TO APPLY
Interested and qualified candidates are invited to submit their hard copies of application letter enclosing a detailed curriculum vitae, copies of certificates, three references with a daytime telephone numbers to:
Executive Director
Christian social services Commission
4 Ali Hassan Mwinyi Rd
P.O. Box 9433
DAR ES SALAAM
The closing date for applications is 5th November 2017. Only short listed candidates will be contacted.
Source: The Guardian October 19, 2017