HJFMRI or locally known as “Walter Reed Program-Tanzania” is a United States of America federally funded program which supports PEPFAR activities in the Republic of Tanzania, The HJFMRI program, in collaboration with the MoHCDGEC and community NGOs, has been leading a comprehensive HIV and AIDS care and support program in the Southern Highlands of Tanzania since 2004, The program, which is sub-contracting with Regional Health Management Teams (RHMTs) and 14 community outreach partners, extends to 25 district councils-in Mbeya, Songwe, Rukwa, Katavi and Ruvuma Regions, Collectively, this zone, which has one of the highest HIV prevalence rates in Tanzania, represents a catchment area with close to 6 million people (13% of the population of Tanzania mainland), Despite remarkable achievements made over the past 10 years, the expansion of HIV care and treatment interventions still remains critical both at the facility as well as the community level.
Laboratory Data Officer X 4
Reports to: Laboratory Director & Research Director
Location: Mbeya
Position Overview:
This position supports the rollout of Viral Load Testing and Early Infant Diagnosis Laboratory activities in the WRP HJFMRI Southern Highlands Program. Early Infant Diagnosis (EID) of HIV in HIV-exposed infants is key in detection of vertical transmission early enough and initiating treatment for those who are diagnosed to be positive so as to improve their survival outcomes. Viral load testing has now become a routine test of care for HIV-infected children and adults who are on antiretroviral therapy. All the data that is generated from EID and viral load testing has to be accurately captured and recorded to account for all tests done in the WRP HJFMRI Southern Highlands Program. Additionally, analyses of tests done for PEPFAR reporting have to be done accurately, succinctly and within the required timelines. The Program is seeking to fill the position of Laboratory Data Manager in order to support the collection, analysis and reporting of EID, viral load and other data generated by the Laboratories that WRP!HJFMRI supports in the southern highlands of Tanzania.
Primary Duties and Responsibilities:
• The candidate will be responsible of the following duties:
• Directly supervise the entire Laboratory data generation, capture and reporting process for Viral load, EID and other related activities including but not limited to;
• Reception and registration of all viral load and EID samples received into appropriate logbooks and the Laboratory Information System (DISA) at the health facility.
• Verification of patient data by reviewing, correcting, deleting, or reentering data as required ensuring data completeness and accuracy.
• Compiling weekly, monthly and quarterly reports for EID and VL tests done at the health facility.
• Maintaining data entry records of all tests done as required both in hard and
• soft copies.
• Dispatching EID and VL results from the testing laboratory to the health facility on a daily basis.
• Securing all data records through weekly and monthly backups.
• Developing and maintaining systems for data quality assessments and quality assurance at laboratory and health facility level.
• Assist in establishing and maintaining an effective and efficient record management system at the health facility and laboratory level.
• Work closely with the IT and Strategic Information (SI) Departments to ensure that databases are continuously up to date, functioning and effectively used according to the required standards.
• Other duties as assigned by the supervisor.
Required Skills, Knowledge and Qualification:
• The suitable candidate should have
• A bachelor degree in statistics or related data management courses.
• Capable in the analysis of data generated from laboratory assays.
• Good understanding of laboratory data reporting procedures as required by PEPFAR.
• Ability to compile and analyze data for report preparation.
• Conversant and proficient in the use of Computational software.
• Demonstrate a good understating of laboratory Data generation Standard
• Operating Procedures development and utilization.
Interpersonal Skills
• Good organizational and analytical skills
• Good coordination skills and ability to work in a team.
• Good communication and interpersonal skills
• High degree of commitment
• Willing to work independently in a multidisciplinary team.
• Ability to maintain records and inventories with minimum supervision.
Senior Accountants X 2
Reports to: Accounting Manager
Location: Mbeya with 10% travel
General Overview
This position is responsible for day to day transactional accounting operations of WRP-T programs. The Senior Accountant will serve as a point person for accounting and provide supervision, coaching and development of junior staff within the Accounting Department. He / She is responsible for ensuring compliance with all applicable accounting policies and procedures, laws and regulations requirement.
Duties and Responsibilities:
• Supervises department accountant(s)
• Perform accounting activities to include financial reports, bank reconciliations, general ledger entries, and other general accounting functions
• Maintain strong financial reports in compliance with organizations policies and procedure
• Responsible for GL entries and accurate recordkeeping to support entries and transactions.
• Ensures timely monthly and annual accounting close.
• Resolves accounting issues, concerns, and questions in a timely manner to ensure smooth and efficient program operations and reporting.
• Provides monthly accounting reports finance and accounting staff for review.
• Reviews vs. prepares monthly reconciliations of all balance sheet accounts
• Trains project accounting staff on HJFMRI procedures and policies
• Assist with the preparation of financial reports for US Government, institutional funders and private donors as needed
• Respond to routine HQ accounting-related inquiries
• Provides support for internal and external audit support
• Review the completeness and accuracy of regional office and country office monthly, quarterly and annual financial reports package submissions; resolve related problems and/or provide guidance to Country Offices to resolve them as appropriate
• Maintain vendor files and related accounting records, such as leases and contracts
• Manage accounts payables, receivables, payroll, travel advances, and international wires
• Supports or leads on special projects as needed.
Qualifications
• Bachelor’s degree in Accounting, Finance, Business Administration or related field.
• Five years minimum accounting and/or auditing experience preferably in a nonprofit or international development environment
• 2-3 years of supervision experience in mid to large accounting department
• Knowledge of and familiarity with accounting systems/packages
• Experience managing staff
• Ability to use good judgment and professionalism; experience in decision- making
• Excellent analytical skills
• Excellent” Microsoft Excel skills and experience with QuickBooks accounting software
• Experience with US government regulations a plus
• Accuracy and attention to detail
• Excellent oral and written communication skills
• Ability to meet communicated schedules and deadlines
• Strong skills in internal controls and accounting standards
• Ability to function effectively both autonomously and on complex/sensitive issues and projects.
• High level of professionalism, transparency, and integrity in overall production of work product.
• High standard of written and spoken English
Contract Officers X 5
Reports to: Contracts Director
Location: Mbeya, Rukwa, Ruvuma, Songwe and Katavi
General Overview:
This position is responsible for the management, administration, and oversight for all aspects related to awards, sub-grants and contracts for the WRP program.
The Contracts Officer will serve as the point person and will provide sub-award oversight, monitoring sub-awards and providing advice and technical support to WRP staff and sub-recipient partners. He/she is responsible for ensuring that the WRP and WRP partners comply with all applicable contracting policies and procedures, laws and regulations, proper accounting standards and donor reporting requirements
Duties and Responsibilities:
• Administers the full cradle to grave cycle of award management activities from pre-award assessments, monitoring and compliance, and close out procedures.
• Reviews partner budget submissions for accuracy, allowable cost violations, reasonableness and consistency.
• Develops contracts, awards, award modifications and contract amendment documents for signature by the Site Director or Sr. Program Director and works closely with the HFJ/MRI contracts department, especially on awards valued at $100,000+
• Performs internal audits and reviews of partner operations as required toensure compliance with WRP and donor policies and procedures. Provide additional technical assistance to partners (either personally or through delegation of finance staff) as is necessary to maintain high standards 0 compliance.
• Stays abreast of donor policies, procedures, rules and regulations; compile, and updates applicable local policies and trains WUP program and partner staffs in all policies and procedures. Builds capacity of sub-recipients in areas not limited to grant writing, grant monitoring, budgeting, compliance documentation and information management, and ethics..
• Develops training modules and training materials for regularly scheduled group trainings and one-on-one mentoring/technical assistance. Provides skills building training and cross functional preparation for members of the Finance and Procurement staff.
• Liaises with the Procurement Manager to ensure WRP partner compliance with procurement policies and procedures for all goods and services.
• Develops an award tracking system and tools/reports. for’ the monthly reporting of Contract activities.
• Monitors monthly financial performance in relation to budgets and forecasts, obligated funds, commitments and advances to staff, partners and consultants.
• Takes responsibility for the accurateness and completeness of partner property and inventory lists.
• Oversees the closeout of awards: provides technical oversight and assistance on the final inventory, proper disposition of property, and reconciliation of financial obligations.
• Responsible for the discovery, mitigation and documentation of financial risks related to contracts and grants. Responsible for the completion of yearly risk management reports.
• Ensures for the availability, continuity and security of financial data and information pertaining to’ contracts and grants.
Education and/or Experience:
• Bachelor’s degree in Finance or Accounting from three-year College or university.
• Demonstrated experience in sub award and contract administration, management and oversight.
• Experience in assessing the capacities of organizations and their grant worthiness.
• Computer Skills:
• The following computer proficiency is (are) required: Microsoft Office, accounting and payroll management software, e-mail and internet, and willingness to expand skill base.
Other Skills and Qualifications:
• Ability to reed, analyze and interpret general technical financial procedures and governmental regulations. Ability to write reports, business correspondence and procedure manuals. Fluent in English and Kiswahili.
• Demonstrated experience with audit, legal compliance and budget development.
• Experience in effectively communicating key data, including presentations to Sr. Management and outside partners.
Walter Reed Program is seeking qualified candidate to fill the position below. Cover letters and resumes should be mailed by postal/EMS/DHL/any Courier to the
Human Resources Manager,
HJFMRI
P,O. Box 6396,
Mbeya
or sent by email to; recrultment@wrp-t.org
NOTE: to be considered, applicants must put the TITLE OF THE JOB In the SUBJECT LINE, avoid soliciting any member of the organization. Hand delivery application will not be accepted. Deadline for submission of the application is 31st July, 2017.
Those who do not meet the minimum requirements as detailed below should not submit applications.