Reference: 7509-12G10239
Location: Africa – Tanzania
Town/City: Arusha
Application Deadline Date: 24-Jul-17
Category: Finance
Type: Fixed term, Full-time
International Role: No – Only National applicants will be considered.
JOB DESCRIPTION
Accounts Manager
Purpose of the position
To provide customer focused professional services by providing guidance and strategic, technical & administrative support. Facilitating teamwork that will enhance efficient and effective performance in corporate accounting unit and ensure adequate financial accountability and stewardship in accordance with World Vision Finance policies and generally accepted accounting principles (GAAP)
Duties and responsibilities
CASH AND BANKING MANAGEMENT
Ensure petty cash requests are within approval ceiling limit and duly supported
Proper deposit & receipting of all received cash/funds backed by vouchers and bank charges
Proper retention of bank records backed with timely correspondence
Proper maintenance of vouchers and timely payment confirmations to stakeholders
Ensure timely & accurate Bank Reconciliations with no long outstanding items
Ensure cash movement is prepared twice a week for adequate real time services
Ensure surprise petty cash count is done once a month
Ensure all Bank Accounts have updated signatories and Signature control list is in place
Ensure cash target low is maintained for the whole of the financial year
DISBURSMENT MANAGEMENT
Review all disbursements and related internal controls to minimize risks exposure
Timely disbursement of project funding received and all cash/bank payments
Ensure expatriates locally paid salary are timely processed
Ensure internet banking transactions are correctly done with proper backups
Ensure sale of dollar on foreign exchange market is competitively managed
Ensure Employees Expenditure Reports (EER) are reviewed and properly charged
Timely reconciliation of staff advances/Loans with monthly recovery from payroll
Accurate & correct booking of all funds received from GC & Support offices
SETTLEMENT ADVICE (SA) AND PRE-APPROVAL (PA) MANAGEMENT
Ensure all received SA are properly coded, booked and timely cleared
Appropriate implementation of PA, payment and booking of all costs incurred
Ensure all the PA expenses are SA’d timely with backups to the respective offices
Proper reconciliation and timely cleanup of all accounts associated with SAs
RISK MANAGEMENT
Coordinate all Internal, Statutory and Global Center (GC) audits
Review management responses & monitor 100% closure of audit findings
Ensure sound internal controls in financial management are in place
Support the FD to ensure updated policies are in place and compliance is met
Oversee proper retention of Financial records and their archiving systems
FINANCIAL REPORTING & ACCOUNTABILITY
Ensure actual transactions and all budgets( projects & cost center) are posted
Ensure data security & system integrity is managed by controlling user Rights
Preparation of monthly FFR in accordance with GAAP in a timely submission
Monthly Bank reconciliations, reviewed for accuracy and attached in FFR Database
Ensure PBAS reconciliation is done on a monthly basis in terms of Funding Type
Ensure timely GL and a/c 300 reconciliation with Global Centre with no outstanding
Proper management of Balance sheet items, timely cleared with no outstanding
Monthly post all Financial Data in permanent books of closed & approved FFR
6. PAYROLL & STATUTORY REQUIREMENT MANAGEMENT
Review Payroll and its schedules to ensure accuracy and timely payment
Ensure payroll and severance pay are compliant to the financial governance
Monthly preparation and remittance of all staff Statutory deductions
File staff Tax returns( Semi-annual & Annual) to the Authorities timely
Process all Terminal benefits for Ex-employees and submit to TRA timely
Ensure staff Exit forms are timely processed and terminal benefits are timely paid
Maintain Severance Accruals and Expatriate repatriation as per governance
7. STAFFING ISSUES & GENERAL FINANCIAL MANAGEMENT
Manage periodic staff performance management in accordance to provided guidelines
Provide team leadership and capacity building to boost performance and accountability
Year End closing process of Financial Reports & related schedules as per Partnership Calendar
Build Capacity on sun system, Vision Q&A, maintenance of sun system updates and licensing
Model customer services and ensure customer expectations are met exceedingly
Qualifications: Education/Knowledge/Technical Skills and Experience
The following is a combination of formal or self-education, prior experience or on-the-job training:
Qualification required
Bachelor Degree in Accounting with CPA (T)/ACCA
5 years’ experience with 3 years in Manager level
MBA, MSc Finance is of added advantage
Technical Skills & Abilities
Proficiency in computer skills in Excel & Sun-systems software
Successful track record in team supervision
Experience in managing donor funds
Working knowledge of Grants operations, finance services and practices
Good planning and organizational skills
Tact and diplomacy in dealing with staff-related to work environment needs
Ability to maintain effective working relationships with all levels of staff and public
Other Competencies/Attributes
Must be a committed Christian, able to stand above denominational diversities.
Perform other duties as required
Working Environment / Conditions
Work environment: Office-based with frequent travel to the field
Travel: 20% Domestic/international travel is required
On call: 20%