AUTHORITY
RE- INTERNAL AND EXTERNAL ADVERTISEMENT
The Vocational Education and Training Authority (VETA) is an autonomous Government Agency established by the Act of Parliament No. 1 of 1994. VETA is responsible for regulating, coordinating, financing and providing Vocational Education and Training in Tanzania. VETA is an equal opportunity organization.
The Authority is looking for a qualified, competent, dynamic and committed Tanzanians to fill the following vacancies:
1. HEAD OF PROCUREMENT MANAGEMENT UNIT (1 POST)
a. Reports to: Director General
b. Job Purpose: To cost effectively, coordinate, monitor and control procurement activities of the organization by effectively plan and implement Procurement and Supplies functions based on the Public Procurement Act No.7/2011 (Including its Amendments of 2016) and its Regulations 2013 and VETA Regulations in order to timely put into effect VETA Corporate Plan Main duties/tasks:
b. Job Purpose: To cost effectively, coordinate, monitor and control procurement activities of the organization by effectively plan and implement Procurement and Supplies functions based on the Public Procurement Act No.7/2011 (Including its Amendments of 2016) and its Regulations 2013 and VETA Regulations in order to timely put into effect VETA Corporate Plan Main duties/tasks:
i. Formulate and guide the use of procurement policies, systems and procedures through interpreting public procurement Act. for the purpose of proper utilization of financial resources.
ii. Provide procurement consultations to Zonal offices and VETA centres through instructions, discussions, seminars and meetings in a view to internalize the procurement procedures.
ii. Provide procurement consultations to Zonal offices and VETA centres through instructions, discussions, seminars and meetings in a view to internalize the procurement procedures.
iii. Formulate a price data bank by going through pricelists of various items obtained through surveys/quotations in order to have updated pricelists.
iv. Preparing advertisements of Tender opportunities and contract documents and issuing approved contract documents with reference to VETA Procurement Guidelines in order to facilitate appropriate tendering procedures.
v. Enforcing quality, quantity and cost requirements of goods to be purchased by liaising with senior supplies officer with a view to advice management on the best alternatives.
vi. Facilitate and co-ordinate clearance and forwarding of goods from abroad through timely attendance of shipping documents in order to avoid damages/loss and demurrage charges.
vii. Coordinate and control the recording of VETA Assets through coding exercise and stock taking for future reference and use.
viii. To monitor and control purchasing, storage and distribution of goods according to activity based budge in order to fulfil requirements of each respective department.
ix. Prepare quarterly and annual reports on procurement implementation through compilation of departmental, Regional and Centres reports in a view to evaluate the degree of achievements and take necessary improvement measures.
c. Minimum Qualification and experience required:
Form VI with passes,Holder of Master’s Degree in Procurement, Logistics and related disciplines from a recognized training institution and must have attended and passed full-Certified Supplies Professional CPSP (T), IPS (UK) or equivalent examinations and registered by PSPTB as Authorized Professional with work experience of at least ten (10) years of experience as Procurement officer in reputable organizations preferably in learning institutions of which five (5) years in a senior procurement position.
2. SUPPLIES OFFICERS (2 POSTS)
a. Reports to: Senior Supplies Officer
b. Job Purpose: To plan and organize the carrying out of procurement and storage functions activities using procurement and storage procedures and regulations as provided by Public Procurement Act No.7/2011 (Including its Amendments of 2016) and its Regulations 2013 and VETA Regulation in order to improve overall performance of the Centre in relation to procurement and storage of goods
b. Job Purpose: To plan and organize the carrying out of procurement and storage functions activities using procurement and storage procedures and regulations as provided by Public Procurement Act No.7/2011 (Including its Amendments of 2016) and its Regulations 2013 and VETA Regulation in order to improve overall performance of the Centre in relation to procurement and storage of goods
c. Main Duties/Tasks:
i. To plan and organise the procurement process through collection and consolidation of Centre’s departmental requirements/needs with a view to timely provide the goods/services to the users.
i. To plan and organise the procurement process through collection and consolidation of Centre’s departmental requirements/needs with a view to timely provide the goods/services to the users.
ii. To process procurement of goods/services through tender adverts with a view to make Suppliers bid.
iii. To receive bids and evaluate the same through Centre’s tender Opening Committee, Evaluation Committee and Tender Board in order to award tender to able, efficient and reliable suppliers.
iv. To effectively and efficiently supply goods or services to Centre’s user departments through procurement and in liason with stores officer to distribute the goods/services in order to fulfil the requirements of each respective department.
v. To monitor stores functions by reviewing store ledgers cards and other stores documents for proper upkeep of records relating to delivery, storage and distribution of goods for the Centre.
vi. To carry out price survey by interviewing suppliers of goods/services in order to maintain price lists for commonly use items for budgeting and other purposes.
vii. To timely prepare the Centre’s monthly, quarterly and annually reports through instructions and submit to his/her superior for editing and approval.
d. Minimum Qualification and experience required:
i. Form IV with passes
i. Form IV with passes
ii. Holder of Bachelor Degree or Advanced in Procurement and Supplies Management, Material Management, Logistics Management or equivalent from recognized Institution plus CSP/CPSP (T) must be registered member of PSPTB as Authorised Professional.
iii. Work experience of 1 (One) year in procurement field.
iv. Must be able to use ICT equipment
3. BURSARS (3 POSTS)
a. Reports to: Centre Principal
b. Job Purpose: To effectively and efficiently prepare, maintain and coordinate the general accounting activities of the Centre through budgeting, examining, analysing and interpreting accounting records for the purpose of preparing financial Accounting Statements for the Centre using acceptable standards with a view to maintain proper utilization of funds and account for the centre’s performance.
c. Main duties/ tasks:
i. Prepare annual plan and budget by reviewing and consolidating plan and budgets from his section for onward submission to the superior.
ii. Accurately undertake accounting operations through monitoring the performance of the centre’s Financial Operations with a view to effectively control utilization of financial Resources within the Centre.
iii. Timely prepare and coordinate the preparation of the Centre Master Budget by monitoring the process and consolidate sectional budgets with a view to conform with as per ceilings provided by Head Office for onward submission to her/his superior.
iv. Timely approve petty cash payment through checking petty cash vouchers against the requirements in order to replenish cash float as per financial regulations for day to day Centre activities.
v. Timely prepare monthly, quarterly and annual income and expenditure report/statement by reconciling the cash and bank accounts in order to analyse the overall performance of the Centre.
vi. Timely and accurately prepare monthly, quarterly and annual cash flow statements by recording the cash flow and outflow with a view to monitor and control cash movement within the Centre.
vii. Prepare and coordinate centre Fixed Assets Register by recording the assets in the proper ledgers for easy retrievals and updating.
viii. To undertake Centre’s stock taking exercise through physical checking, counting and evaluating the assets in order to provide necessary schedules for cost and depreciation.
ix. Timely pay salaries through checking monthly payrolls and ensure remittances of statutory reductions with a view to comply with company’s directives and regulations.
x. Prepare monthly, quarterly/annual financial progress report by reviewing and consolidating progress reports from his section for onward submission to the superior.
d. Minimum Qualification and experience required for the position:
Form VI with passes for accountancy field.
Holder of Degree in Accountancy, Business Administration, Commerce, Finance or Equivalent qualifications from a recognized institution who have attained CPA (T),ACCA or equivalent professional qualifications recognized by NBAA.
Master’s degree is an added advantage
Relevant pre-job experience Six (6) years’ experience in relevant field.
b. Job Purpose: To effectively and efficiently prepare, maintain and coordinate the general accounting activities of the Centre through budgeting, examining, analysing and interpreting accounting records for the purpose of preparing financial Accounting Statements for the Centre using acceptable standards with a view to maintain proper utilization of funds and account for the centre’s performance.
c. Main duties/ tasks:
i. Prepare annual plan and budget by reviewing and consolidating plan and budgets from his section for onward submission to the superior.
ii. Accurately undertake accounting operations through monitoring the performance of the centre’s Financial Operations with a view to effectively control utilization of financial Resources within the Centre.
iii. Timely prepare and coordinate the preparation of the Centre Master Budget by monitoring the process and consolidate sectional budgets with a view to conform with as per ceilings provided by Head Office for onward submission to her/his superior.
iv. Timely approve petty cash payment through checking petty cash vouchers against the requirements in order to replenish cash float as per financial regulations for day to day Centre activities.
v. Timely prepare monthly, quarterly and annual income and expenditure report/statement by reconciling the cash and bank accounts in order to analyse the overall performance of the Centre.
vi. Timely and accurately prepare monthly, quarterly and annual cash flow statements by recording the cash flow and outflow with a view to monitor and control cash movement within the Centre.
vii. Prepare and coordinate centre Fixed Assets Register by recording the assets in the proper ledgers for easy retrievals and updating.
viii. To undertake Centre’s stock taking exercise through physical checking, counting and evaluating the assets in order to provide necessary schedules for cost and depreciation.
ix. Timely pay salaries through checking monthly payrolls and ensure remittances of statutory reductions with a view to comply with company’s directives and regulations.
x. Prepare monthly, quarterly/annual financial progress report by reviewing and consolidating progress reports from his section for onward submission to the superior.
d. Minimum Qualification and experience required for the position:
Form VI with passes for accountancy field.
Holder of Degree in Accountancy, Business Administration, Commerce, Finance or Equivalent qualifications from a recognized institution who have attained CPA (T),ACCA or equivalent professional qualifications recognized by NBAA.
Master’s degree is an added advantage
Relevant pre-job experience Six (6) years’ experience in relevant field.
Should be able to use IT equipment and computerized accounting system.
4. ACCOUNTANTS (3 POSTS)
a. Reports to: Bursar
b. Job Purpose: To effectively and efficiently prepare and control the General accounting activities of the VTC through appealing budgeting, examining and interpreting accounting records for the purpose of preparing financial accounting statements for the centre with a view to maintain proper utilization of funds and account for the overall centre performance.
c. Main Duties/Tasks:
i. Prepare annual plan and budget by reviewing and consolidating plan and budgets from his section for onward submission to the superior.
ii. To prepare and coordinate the preparation of the Centre budget by monitoring the process with a view to conform to the ceiling provided by the Head Office.
iii. To accurately undertake accounting operations through monitoring the operation of the centres’ financial performance with a view to effectively control utilization of financial resources within the centre.
iv. To approve petty cash payments through examining/checking petty cash vouchers against the requirements in order to replenish cash float as per financial regulations for day to day centre activities.
v. To prepare monthly, quarterly and annual income and expenditure reports/ statements by reconciling the Cash and Bank accounts in order to analyse the overall performance of the centre.
vi. To timely and accurately prepare monthly, quarterly and annual Cash Flow Statement by recording the cash inflows and outflows with a view to monitor and control cash movement within the Centre.
vii. Prepare, update and coordinate the Centre’s fixed assets register by recording the assets in the appropriate ledgers to determine status for revaluation, depreciation and disposal in order to maintain proper fixed assets record in conformity with laws, regulations and procedures.
viii. To undertake Centre’s stock taking exercise through physical checking, counting and evaluating the assets in order to provide necessary schedules for cost and depreciation.
ix. To timely pay salaries through checking monthly payrolls and make necessary deductions or adjustments with a view to comply with VETA directives and regulation.
x. Timely prepare and coordinate the preparation of the Centre Master Budget by monitoring the process and consolidating sectional budgets with a view to conform with ceilings provided by head office for onward submission to superior.
xi. Prepare monthly, quarterly/annual financial progress report by reviewing and consolidating progress reports from his section for onward submission to the superior.
d. Minimum Qualification and experience required for the position:
Form VI with passes for accountancy field.
Holder of a Bachelor Degree or Advanced Diploma in Accountancy, Business Administration, Commerce, Finance or equivalent qualifications from a recognized institution who have attained CPA (T), ACCA or equivalent professional qualifications recognized by NBAA.
Relevant pre-job experience three (3) years’ experience in relevant field.
b. Job Purpose: To effectively and efficiently prepare and control the General accounting activities of the VTC through appealing budgeting, examining and interpreting accounting records for the purpose of preparing financial accounting statements for the centre with a view to maintain proper utilization of funds and account for the overall centre performance.
c. Main Duties/Tasks:
i. Prepare annual plan and budget by reviewing and consolidating plan and budgets from his section for onward submission to the superior.
ii. To prepare and coordinate the preparation of the Centre budget by monitoring the process with a view to conform to the ceiling provided by the Head Office.
iii. To accurately undertake accounting operations through monitoring the operation of the centres’ financial performance with a view to effectively control utilization of financial resources within the centre.
iv. To approve petty cash payments through examining/checking petty cash vouchers against the requirements in order to replenish cash float as per financial regulations for day to day centre activities.
v. To prepare monthly, quarterly and annual income and expenditure reports/ statements by reconciling the Cash and Bank accounts in order to analyse the overall performance of the centre.
vi. To timely and accurately prepare monthly, quarterly and annual Cash Flow Statement by recording the cash inflows and outflows with a view to monitor and control cash movement within the Centre.
vii. Prepare, update and coordinate the Centre’s fixed assets register by recording the assets in the appropriate ledgers to determine status for revaluation, depreciation and disposal in order to maintain proper fixed assets record in conformity with laws, regulations and procedures.
viii. To undertake Centre’s stock taking exercise through physical checking, counting and evaluating the assets in order to provide necessary schedules for cost and depreciation.
ix. To timely pay salaries through checking monthly payrolls and make necessary deductions or adjustments with a view to comply with VETA directives and regulation.
x. Timely prepare and coordinate the preparation of the Centre Master Budget by monitoring the process and consolidating sectional budgets with a view to conform with ceilings provided by head office for onward submission to superior.
xi. Prepare monthly, quarterly/annual financial progress report by reviewing and consolidating progress reports from his section for onward submission to the superior.
d. Minimum Qualification and experience required for the position:
Form VI with passes for accountancy field.
Holder of a Bachelor Degree or Advanced Diploma in Accountancy, Business Administration, Commerce, Finance or equivalent qualifications from a recognized institution who have attained CPA (T), ACCA or equivalent professional qualifications recognized by NBAA.
Relevant pre-job experience three (3) years’ experience in relevant field.
Should be able to use IT equipment and computerized accounting system.
5. MODE OF APPLICATION
Application letters enclosed with CVs indicating names and addresses of three referees, copies of relevant academic transcripts and certificates should be addressed to the undersigned.
Only applicants with required qualification will be considered.
All applicants are required to indicates at the envelope by indicating name of the position applied
Only short listed candidates will be contacted.
Application letters enclosed with CVs indicating names and addresses of three referees, copies of relevant academic transcripts and certificates should be addressed to the undersigned.
Only applicants with required qualification will be considered.
All applicants are required to indicates at the envelope by indicating name of the position applied
Only short listed candidates will be contacted.
Deadline for submission of applications is 18th June, 2017.
The Director General,
Vocational Education and Training Authority,
P. O.BOX 2849,
Vocational Education and Training Authority,
P. O.BOX 2849,
DAR ES SALAAM